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Position Overview

We’re looking for an energetic person who doesn’t mind wearing multiple hats. The expert on all samples in the collection, our Sample Coordinator manages all sample requests, coordinates sample shipments for seasonal markets and manages all sample inventory & tracking. This person will also maintain all Office Management duties for our Studio, where they will be responsible for maintaining office processes & coordinating facility services & staff accommodation needs. This position reports to the Warehouse Manager.

Key Responsibilities

Sample Coordinator

  • Receive, unpack, label, organize and communicate new sample arrivals to design team
  • Organize, distribute, label & log inventory of samples through production cycle, including final samples
  • Regularly clean and organize sample rooms and designated areas
  • Assist with tradeshow preparation, packing, shipping, handling, stacking and tracking samples
  • Create and maintain seasonal sample coordination calendar for timely sample deliveries
  • Assist warehouse with receiving & order fulfillment during high volume time periods

Office Manager

  • Organize office operations & procedures
  • Ensure all general areas are kept neat, clean & organized
  • Oversee facility services and liaise with vendors for repairs, cleaning, catering and/or security services
  • Order supplies and equipment as needed for all departments including warehouse
  • Manage supply & facilities invoicing, ensure accurate & timely reporting
  • Provide general support to visitors
  • Coordinate staff events as needed & perform weekly snack restocking

General

  • Proactive & seeks creative solutions to challenges
  • Prioritizes workload to maximize efficiency & satisfy cross-departmental needs
  • Organized & disciplined

Qualifications

  • Minimum 2+ years working experience
  • High School diploma or equivalent experience
  • Self-motivated with a strong work ethic & excellent time management skills
  • Must be extremely organized and detail oriented
  • Strong resolution and decision-making skills
  • Proficient in Microsoft Office Suite
  • Supply Management experience
  • Familiarity with warehouse receiving and fulfillment
  • Physical requirements: lift /carry/move 40 lbs. minimum

 All qualified applicants should submit their resume and cover letter to jobs@clarev.com